Arrangements

Game Slots

This is the approximate timetable for the day.

Doors open – 10:00am

Morning game sign up – 10:15am

Morning games – 10.30am-2.30pm

(Geek Retreat lunch orders delivered to tables from 12:30-1:30)

Raffle – 3:00pm

Afternoon game sign-up – 3:15pm

Afternoon games – 3.30pm-7:30pm

Doors close – 8:00pm

 

Sign-up process

Allocating games to players is by sign-up sheets on the day, but with a staggered call to sign up. This should prevent unpleasant, jostling crowds around the sheets and give everyone an equal chance of signing up.

The sign-up sheets (without player names on them) will be available to browse prior to the sign-up process. This gives everyone a chance to see what’s on offer and decide on their preferences. We advise that you take the time to examine the sign-up sheets and decide on what games you might like to sign up in each slot. Be aware that you may not be able to get into your first game of choice, so keep your options open.

Everyone gets a numbered ticket when they arrive. Keep your ticket! You’ll use the same number for both slots. It will be used to indicate in what order you will be able to sign up for games prior to each slot. Fifteen minutes before each game slot starts, we start allocating people in waves.

We’ll call out a digit (between zero and nine). If your ticket ends with that digit, you get to sign up in that wave. This will be repeated until everyone has had the chance to sign up for a game. If when it is your turn to sign up, your first choice of game is fully booked, please sign up for a different game. They’re all going to be great!

We’ll use this system for both slots.

Whatever the calling order happens to be in the morning, sign-ups will be in reverse order for the afternoon.

We also want to encourage under-18s and those new to roleplaying to attend as well as rewarding our GMs. If this is your first games convention or you are under 18, you will be given a “bye”. Every GM who advertises a game before the day and then offers it on the day will also be given a bye. This bye allows you to sign up for one game before any numbers are called.

If you are new to roleplaying or under-18, you will also be able to sign up with a friend or a parent, so that you will be able to sign up together.

 

Offering games

First of all – thank you! We need lots of high quality games to make this convention a success. We’ll supply blank sign-up sheets. You can, of course, design your own sheet as long as it contains all of the necessary information.

(If you’re offering a game, please note that you’re responsible for writing your own sign-up sheet; we don’t create them for you.)

If possible, please let us know about your game before the event. Send us your game blurbs via the UK Roleplayers forum or any of the other places where we publicise Spaghetti ConJunction and we will post them there! This isn’t a binding contract – you can change your mind before the day if you need to. You can also turn up and offer a game at the event itself without prior notice. This is just less fun and you’ll miss out on your Bye.

Please supply the following information:

Title: The title of the scenario

Description: What your game is about

GM: Your name

System: The name of the game system. Unless it is a well-known game, you might want add a sentence summarising the system.

Notes: Is the game suitable for a particular age group? Is there any content some people might find challenging or upsetting? Please state here whether your game is for a mature audience (that is, not suitable for under 18s).

Players: Preferred minimum and maximum number of players.

Slot: Morning or Afternoon

 

Notes for GMs

We hope that there will be lots of games offered. Please do not be disheartened if your game doesn’t attract enough players. Simply sign up to play in one of the other great games still available.

It is highly recommended that unless the game requires otherwise (for example, when playing a game like Fiasco) or you are very experienced, that you provide a selection of pre-generated characters. Unless a scenario specifically requires that the pre-generated characters are all men and all Caucasian, we highly suggest that the pre-generated characters reflect a diversity of races, backgrounds, and genders. Two simple, good techniques to reflect diversity are to leave race, gender, and background blank on the character sheet for the player to fill in and detail or to provide two versions of each character sheet, one for each gender.

Though the game slots are nominally four hours long, when you take into account setting up, breaks, lunch (if you take advantage of the Geek Retreat special offer on the day) and the – all too often overlooked – debrief at the end, you’ll need to plan for no more than three to three-and-a-half hours of play time. Of course, it’s always best to have extra materials and ideas to hand if they are needed. However, games should have a clear beginning, middle and end and ideally should come to a satisfying conclusion before the published end of the game slot.

If you haven’t refereed a game at a convention before, but feel like giving it a go, please feel free to get in touch with us. We’d love to work with you to help you and your players have a great time on the day. Before the convention, we will be more than happy to give advice on your scenario ideas and pre-generated characters, as well as answer any questions you might have.

If your game involves content that some people might find upsetting, please note this in the game’s blurb. (Spaghetti ConJunction sign-up sheets will include a tick box to indicate that your game has mature content.)

If you don’t want someone at your table, you have every right to ask them to leave, at any time. You don’t have to provide a reason, but please try to remain civil. Ask an organiser to step in if it’s needed.

During a game, if you notice that one person’s behaviour is making someone else uncomfortable, please don’t ignore it. Do something about it. Take note of the Spaghetti ConJunction harassment policy. As organisers we’re always happy to help out.

(Based, with gratitude, upon the organisation, documentation and advice of the wonderful Concrete Cow conventions.)

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